- CA : 1001 Wilshire Blvd, Los Angeles, CA 90017
- NY: 1178 Broadway, 3rd Floor #3067, New York, NY 10001
You sell on different platforms, and your revenue is growing, but your accounting is a mess. Payouts don’t match, your cost of goods sold (COGS) is wrong, and you’re concerned about sales tax. Your bookkeeper isn’t familiar with ecommerce.
Ledger Labs offers accounting services for online brands making $1 million to $20 million on platforms like Shopify and Amazon. Our licensed CPAs assist sellers across the country with ecommerce accounting and taxes. We are a firm of certified accountants, not just bookkeepers.
Happy Clients
Years in industry
Strong team
Bank deposits don't match sales reports, payment processor fees are eating into margins, and reconciling multiple sales channels feels impossible. Refunds and chargebacks only make things more confusing.
You're struggling to understand true product profitability because inventory costs aren't tracked correctly, COGS calculations are inaccurate, and dead stock is silently reducing your margins.
Managing multi-state sales tax requirements can be overwhelming. Missed filing deadlines, marketplace facilitator rules, and audit concerns make compliance more stressful than it needs to be.
Without real-time financial insights, it's difficult to track cash position, profitability by sales channel, or advertising ROI. Month-end closes take too long, leaving you making decisions with outdated information.
You're spending valuable hours every month managing bookkeeping, separating personal and business expenses, and fixing integration issues instead of focusing on growing your business.
Tax season feels like a scramble every year. Missed deductions, unexpected tax liabilities, and concerns about IRS audits make it difficult to stay financially prepared.
Most bookkeepers make the same critical mistakes with ecommerce accounting, and they’re costing you thousands.
We’ve seen these errors in nearly every business that switches to us, from small Amazon sellers to multi-channel brands doing millions in revenue.
The worst part?
Most owners don’t even know these problems exist until tax season hits or they try to raise funding.
Authored by Gary Jain. Put together by experts at Ledger Labs®
We match your sales from Shopify, Amazon, Walmart, eBay, Stripe, PayPal, and Shopify Payments with your bank deposits. This helps us break down the net payout into gross sales, platform fees, refunds, and collected sales tax.
We update your inventory and cost of goods sold (COGS), including shipping costs, duties, and tariffs. Inventory is tracked as an asset and counted as COGS only when sold using Weighted Average or FIFO.
We finalize everything and deliver your reports by the 15th. Receive your Profit & Loss statement, Balance Sheet, Cash Flow Statement, SKU-level margin report, and a summary of all changes.
You create a nexus by having inventory, employees, or offices in a state. Amazon can also create one by moving your stock. We monitor these and notify you before limits are exceeded.
We register your business for tax purposes, set up platforms to collect the correct rates, file your taxes, and maintain resale and exemption certificates for your wholesale and B2B customers.
Amazon, Walmart, and eBay collect sales tax for you, but Shopify and BigCommerce do not. Sellers with both marketplaces and direct-to-consumer channels often under-collect sales tax on direct sales, assuming they are covered.
All processors and marketplaces provide a 1099-K form showing gross income before fees or refunds. If your records show net income, your tax return may not match IRS filings. We'll resolve this discrepancy to avoid IRS notices.
Ledger Labs consistently delivered high-quality work on time, demonstrating their reliability and commitment to meeting deadlines. Their punctuality in delivering reports and updates helped maintain smooth business operations and strategic planning. Their ability to adapt to changing needs and provide flexible solutions was a standout feature. Whether it was adjusting the scope of work or refining financial processes, Ledger Labs showcased a strong commitment to meeting the evolving needs of the business.
Jason Carter
CFO | IRS Enrolled Agent
Gary started Ledger Labs in 2014 and has helped over 2,000 ecommerce businesses improve their finances. He focuses on CFO services, setting up ERP systems such as NetSuite, Odoo, and QuickBooks, and automating financial processes for growing online brands.
Operations Manager
Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, ensuring accurate, compliant financials for hundreds of clients. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Accountant
Matt brings 7+ years of accounting experience across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP implementations (including NetSuite transitions). Matt ensures our clients get accurate, timely financials they can rely on for growth decisions.
We start by diving into your entire multi-channel setup—Shopify, Amazon, Stripe, PayPal, and everything in between. As ecommerce specialist accountants, we analyze how revenue moves through your platforms, how inventory is tracked, and where the numbers stop lining up. We surface what’s broken and create a plan to clean it up. No more guessing—just a clear roadmap to accurate, scalable financials built for the pace of eCommerce.
Once the strategy is finalized, we execute with precision. That includes syncing your storefronts with accounting software, reconciling sales deposits, and mapping refunds, discounts, and inventory movements correctly. As e-commerce tax accountants, we also build systems to stay compliant with multi-state and international tax requirements. Internally, we create consistency; externally, we establish documentation and processes that stand up under audit, due diligence, or platform reviews.
There’s no need for manual work where automation makes sense. Whether it’s syncing sales channels with your accounting platform, building auto-reconciliation workflows, or streamlining tax reporting, we create accounting systems tailored to how your store operates. We’ve built automation for fast-scaling Shopify brands, Amazon sellers, and omnichannel operators.
You’ll never have to chase numbers again. We create real-time dashboards that track cash, margins, ad spend, and SKU-level performance across all your sales channels. With specialized Shopify accountants and platform-native reporting, you get clarity without logging into five dashboards.
Over 2,000 ecommerce businesses have switched to us from DIY accounting or other ecommerce accounting firms. Here’s the real difference:
| Feature | Generic Bookkeeper | DIY Accounting | Ledger Labs |
|---|---|---|---|
| Platform-Synced Bookkeeping | Manual imports with frequent errors and platform mismatches | You spend 20–30 hours/month downloading CSVs and reconciling | Automated, daily reconciliation across Shopify, Amazon, Stripe, and PayPal, fully mapped to your chart of accounts |
| Accurate COGS & Inventory Tracking | Generic cost assumptions with no inventory reconciliation or per-product visibility | You’re guessing inventory values in spreadsheets | SKU-level COGS tracking with real-time inventory valuation and true landed cost calculation |
| Multi-Channel Financial Consolidation | Disorganized reporting split between systems and spreadsheets | Separate spreadsheets per channel, you’re drowning in data | Clean consolidation across sales channels with unified reporting and seamless data flow |
| Sales Tax Compliance & Filing | Missed thresholds and late filings due to manual oversight or outdated systems | You’ll deal with it when audited (hopefully never) | Nexus monitoring, accurate sales tax mapping, and timely filing across all states and platforms |
| Profitability Reporting & SKU Analysis | Flat P&Ls with no breakdowns or actionable visibility | You know revenue, but not profit by product or channel | Clear dashboards showing profit margins by SKU, channel, ad campaign, and fulfillment method |
| Return & Refund Tracking | Refunds overlooked or double-counted, distorting revenue | Manually tracking refunds in separate spreadsheets | Fully reconciled returns, chargebacks, and partial refunds are reflected accurately in your financials |
| Real-Time Cash Flow Monitoring | Delayed cash flow statements and a lack of forecast accuracy (45-60 days behind) | You're guessing if you can afford that $200K inventory order | Daily insights into cash flow , payouts, liabilities, and working capital across all processors |
| Audit-Ready Financials & Documentation | Vague notes, missing context, and last-minute | "I'll figure it out at tax time" (famous last words) | Well-organized, documented entries with supporting detail for every |
| Ecommerce Specialist Access | Slow turnaround from generalized support teams with limited ecommerce experience | Google searches and Reddit forums are your "advisors." | Slack/email access to your dedicated ecommerce accountant for fast answers and strategic insight |
| Monthly Close Timeline | 30-45 days after month-end (too late to act on data) | Never (or quarterly at best when you remember) | Financial statements delivered by the 15th of every month, guaranteed |
| Monthly Cost | $500-1,000/month (for basic, often inaccurate work) | $0 cash, but 100+ hours of your time/month (worth $10K-20K) | Starting at $1,200/month for comprehensive ecommerce accounting services |
| Setup & Onboarding Time | 8-12 weeks (if they understand ecommerce at all) | Ongoing chaos with no clear system | 2-4 weeks to full platform integration and historical cleanup |
Generic cost assumptions with no inventory reconciliation or per-product visibility
You’re guessing inventory values in spreadsheets
SKU-level COGS tracking with real-time inventory valuation and true landed cost calculation
Daily insights into cash flow , payouts, liabilities, and working capital across all processors
Find out what our customers are saying about our products.
From saving thousands to scaling fast. These stories highlight how we help businesses grow smarter with real financial strategy and execution.
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My main problem always has been to know my accurate profits & this is precisely what Ledger Labs helped me with. They went through my entire supply chain costs, my monthly operational expenses, and COGS and got me the correct costing of my goods and the cost of running the business. Now I know how much I need to sell & at what price I should sell it to be profitable.
Ariel Robinson CEO & Founder