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E-commerce businesses have a lot of moving parts. Yet with the right accounting services for e-commerce businesses like Ledger Labs, you can develop a significantly robust financial system.
As an e-commerce business owner, you need to focus on your core job: increasing your sales. Let us do the heavy lifting for you.
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With over 12 years of experience, we have crafted thousands of processes and systems to make your accounting and bookkeeping tasks simple.
Controllers spot out the inefficiencies and automate to reduce the time for month closing and decrease chances of errors as well.
We help you understand drivers of cashflow fluctuations, how you can control them and how to optimize them.
As your business matures, our seasoned CFOs help you benchmark and set up growth-relevant KPIs and processes.
Getting too much engaged in daily transactions leaves little for your CORE expertise i.e. grow your business. We give you that time back!
With a dedicated team at work, you will have scheduled reporting delivered on fixed day, in fixed format and with detailed commentary.
Overstocking during slow seasons or taking too much debt at incorrect times can be dangerous. Minimize errors in decision-making.
Over the years, we’ve helped e-commerce brands regain control of their financials when things got messy behind the scenes. Most came to us with growing sales—but zero clarity.
Their revenue didn’t match bank deposits, inventory wasn’t synced with their books, and they couldn’t explain their margins to investors or themselves. We’ve rebuilt broken systems across Shopify, Amazon, PayPal, and Stripe, cleaned up COGS tracking, fixed misclassified transactions, and created reporting that actually shows product and channel-level profitability in real time.
We start by diving into your entire multi-channel setup—Shopify, Amazon, Stripe, PayPal, and everything in between. As ecommerce specialist accountants, we analyze how revenue moves through your platforms, how inventory is tracked, and where the numbers stop lining up. We surface what’s broken and create a plan to clean it up. No more guessing—just a clear roadmap to accurate, scalable financials built for the pace of eCommerce.
Once the strategy is finalized, we execute with precision. That includes syncing your storefronts with accounting software, reconciling sales deposits, and mapping refunds, discounts, and inventory movements correctly. As e-commerce tax accountants, we also build systems to stay compliant with multi-state and international tax requirements. Internally, we create consistency; externally, we establish documentation and processes that stand up under audit, due diligence, or platform reviews.
There’s no need for manual work where automation makes sense. Whether it’s syncing sales channels with your accounting platform, building auto-reconciliation workflows, or streamlining tax reporting, we create accounting systems tailored to how your store operates. We’ve built automation for fast-scaling Shopify brands, Amazon sellers, and omnichannel operators.
You’ll never have to chase numbers again. We create real-time dashboards that track cash, margins, ad spend, and SKU-level performance across all your sales channels. With specialized Shopify accountants and platform-native reporting, you get clarity without logging into five dashboards.
Hiring outsourced e-commerce accounting services like Ledger Labs means handing your financials over to a team that understands the fast-moving, multi-channel world you operate in.
We provide you with real-time clarity and tax-ready books without the internal overhead. As ecommerce specialist accountants, we catch what generic firms miss—COGS misstatements, mismatched payouts, tax liabilities, and SKU-level margin gaps. You get expert insight, platform-native reporting, and systems that scale with your business—so you can focus on growth while we keep the numbers tight.
Without accurate numbers, it’s easy to overspend, misprice, or unknowingly eat into your margins. We’ve seen eCommerce brands spiral into cash flow crises simply because their financials weren’t built to handle scale. Ledger Labs gives you clean, real-time visibility into what’s actually happening—so you can plan confidently, catch red flags early, and avoid costly surprises.
eCommerce moves fast—your books should too. Ledger Labs builds automated, platform-native systems that sync in real time. You’ll never be stuck waiting for numbers to catch up. Whether you’re reviewing yesterday’s sales or this week’s margins, you get instant clarity and financial data that keeps pace with the speed of your storefront.
Knowing your top-line revenue isn’t enough—you need to understand exactly which products, channels, and campaigns are actually profitable. We go beyond standard bookkeeping to help you drill down into margins by SKU, fulfillment method, or acquisition cost. With Ledger Labs, you stop flying blind and start leading with precision. We show you what’s working, what’s wasting money, and where to double down.
Outsourcing your accounting is a big move—especially in eCommerce, where the pace is relentless, the data is fragmented, and every percentage point in margin counts. You’re not just hiring someone to manage books. You’re trusting them to give you visibility, help you avoid tax trouble, and support smarter business decisions. That’s a pretty enormous responsibility. The wrong accountant will slow you down or leave gaps. The right one will quietly become one of the most valuable parts of your back office.
One of the first things to check is whether they truly understand platform mechanics. Not just how to read Amazon or Shopify’s dashboard—but how to reconcile what Shopify says you earned with what actually hit your bank account via Stripe or PayPal. Many generalist accountants miss the nuance of marketplace fees, delayed payouts, chargebacks, and returns that distort your actual numbers. A true eCommerce specialist accountant knows how to cleanly reconcile all those moving parts.
Inventory and cost of goods sold (COGS) are where many inexperienced firms slip. Your margins are only as accurate as your inventory valuation and COGS tracking. If those are off, you’re making decisions based on fiction. An accountant with eCommerce experience will know how to calculate landed cost, manage inventory flows across 3PLs, and show you product-level profitability with confidence. They should also understand how tools like inventory apps or ERPs feed into your accounting system and where manual errors tend to creep in.
Sales tax is another silent killer. With marketplace nexus laws constantly evolving, you might owe taxes in more states than you realize. An e-commerce tax accountant should understand multi-state tax obligations, how platforms handle collections, and when you need tools like TaxJar or Avalara. More importantly, they’ll make sure you’re not sitting on unpaid liabilities or misreporting collected tax as income.
Speed and clarity matter. Founders can’t afford to wait weeks for basic answers. You need real-time reporting—or close to it—especially when you’re running ad campaigns, managing inventory restocks, and making high-stakes pricing decisions. A great accountant will set up tools and dashboards that let you track:
These aren’t bonus features—they’re must-haves for any business making real decisions off financial data.
It’s also important to pay attention to how the accountant communicates. Are they just delivering numbers? Or are they asking smart questions about your business? The best outsourced accountants behave like internal team members. They notice things. They flag inconsistencies before they become problems. They explain—not just report. You should feel like you’ve gained a financial ally, not a spreadsheet vendor.
Equally important is experience at your level of complexity. An accountant who’s only worked with freelancers or local businesses probably hasn’t handled multi-channel, high-velocity transactions. Look for a firm that has supported Shopify sellers, Amazon FBA brands, or DTC stores doing $1M+ in annual revenue. Bonus points if they’ve worked through scaling phases, international expansion, or fundraising.
Because in eCommerce, the financial challenges aren’t theoretical—they’re right there in your returns, your inventory log, your ad account, and your cash flow. You don’t need a bookkeeper who’s figuring it out as they go. You need someone who’s already built systems that work—and knows how to fix them when they break.
That’s what Ledger Labs does. We bring structure to chaos, clarity to confusion, and systems that scale with your brand—not against it. When you’re ready to trust your numbers, we’re ready to take over.
Outsourced eCommerce accountants and bookkeepers like Ledger Labs do more than just reconcile your numbers—we build the financial infrastructure your business needs to scale with clarity. In a space where revenue flows through multiple platforms, fees are buried in payout reports, and inventory changes by the minute, generic accounting just doesn’t cut it. That’s where we come in.
We step in to organize the chaos, automate the grunt work, and give you clean, real-time visibility into your margins, cash flow, and performance. From Shopify to Amazon, PayPal to Stripe, we sync every platform into a single, structured financial view—so you’re never guessing where your money is going.
Here’s what we manage:
You get financials that aren’t just accurate—but built to support decisions. No spreadsheets. No delays. Just a clean back office that runs itself while you grow the brand. With Ledger Labs, you stay lean, smart, and always in control of your numbers.
| Feature | Ledger Labs' eCommerce Accounting Services | Other Services |
|---|---|---|
| Platform-Synced Bookkeeping | Automated, daily reconciliation across Shopify, Amazon, Stripe, and PayPal—fully mapped to your chart of accounts | Manual imports with frequent errors and platform mismatches |
| Accurate COGS & Inventory Tracking | SKU-level COGS tracking with real-time inventory valuation and true landed cost calculation | Generic cost assumptions with no inventory reconciliation or per-product visibility |
| Multi-Channel Financial Consolidation | Clean consolidation across sales channels with unified reporting and seamless data flow | Disorganized reporting split between systems and spreadsheets |
| Sales Tax Compliance & Filing | Nexus monitoring, accurate sales tax mapping, and timely filing across all states and platforms | Missed thresholds and late filings due to manual oversight or outdated systems |
| Profitability Reporting & SKU Analysis | Clear dashboards showing profit margins by SKU, channel, ad campaign, and fulfillment method | Flat P&Ls with no breakdowns or actionable visibility |
| Return & Refund Tracking | Fully reconciled returns, chargebacks, and partial refunds reflected accurately in your financials | Refunds overlooked or double-counted, distorting revenue |
| Real-Time Cash Flow Monitoring | Daily insights into cash flow, payouts, liabilities, and working capital across all processors | Delayed cash flow statements and lack of forecast accuracy |
| Audit-Ready Financials & Documentation | Well-organized, documented entries with supporting detail for every transaction—ready for audits or investor review | Vague notes, missing context, and last-minute scrambling before tax season |
| Direct Access to Ecommerce Specialists | Slack/email access to your dedicated eCommerce accountant for fast answers and strategic insight | Slow turnaround from generalized support teams with limited eCommerce experience |
Seek qualified accountants and CPAs with 12+ years of experience serving clients in various industries like Retail, Ecommerce, Startups, Saas, Real estate, Manufacturing, Education, Professional services and more.
Ledger Labs provides specialized outsourced e-commerce bookkeeping services, helping businesses maintain compliance, optimize cash flow, and make informed financial decisions. Whether you’re scaling rapidly or managing steady growth, our cloud-based solutions go beyond traditional accounting firms. With expert financial support tailored to your needs, we ensure accuracy, efficiency, and strategic insight at every stage.
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Book a free 30-minute consultation with Gary Jain, Co-founder of Ledger Labs — a seasoned accountant with 12+ years of experience helping small and mid-sized US businesses boost growth, streamline finances, and plan for the future.
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My main problem always has been to know my accurate profits & this is precisely what Ledger Labs helped me with. They went through my entire supply chain costs, my monthly operational expenses, and COGS and got me the correct costing of my goods and the cost of running the business. Now I know how much I need to sell & at what price I should sell it to be profitable.
Ariel Robinson CEO & Founder