Epicor Accounting for US Manufacturers and Distributors
Epicor records what your business does: purchasing, inventory, production or distribution, jobs, delivery, shipping and billing. We make that activity become reliable accounting, and keep it reliable every month. Ledger Labs provides accounting and Controller support for businesses already running Epicor Kinetic, Prophet 21, Eclipse or BisTrack, when the environment and scope fit.
We audit how that activity reaches the general ledger, the record your financial statements are built from. Then we repair the accounting and process failures we find, reconcile the books and set up recurring controls.
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Clients served
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Years in industry
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Strong team
WHAT WE FIX
Epicor Accounting Problems We Check and Correct
Ledger Labs has delivered more than 50 Epicor projects across Epicor products, including Kinetic. We start from the symptom in your reports, find the first broken step and correct it there. Here's what we look for.
Problem: Consolidated reports across entities and currencies don't tie out.
Fix: We correct the intercompany balances and currency translation at the source and reconcile each entity to the parent, so every entity and currency rolls up correctly.
Problem: Closing the books takes weeks instead of days.
Fix: We streamline the close with a checklist, named owners and deadlines, so financials land on time.
Problem: Broken setups mean your financial reports don't reflect reality.
Fix: We correct the chart of accounts and the report definitions, so the numbers are accurate again.
Problem: You're always looking backward because reports lag behind reality.
Fix: Real-time dashboards, so you see performance as it happens.
Problem: Manual approvals bottleneck your financial operations.
Fix: We set the approval limits and owners inside Epicor, with an accountant reviewing exceptions, so approvals don't stall your close.
Problem: The inventory valuation report and the general ledger inventory account do not agree.
Fix: We reconcile both on the same date, correct the source transaction, cost record or posting rule, and lock the inventory account against manual journals.
Problem: Disorganized accounts create confusing, unusable reports.
Fix: We restructure it around how your business actually operates.
Problem: Goods arrive but vendor invoices post late, twice or not at all, so the received-not-invoiced balance never reconciles.
Fix: We correct the receipt or invoice, keep the month-end report on file and reconcile receipts to invoices every close.
WHAT WE OFFER
What Our Epicor Accounting Services Include
We work inside Epicor's financial modules, keeping the accounting aligned with how your business actually operates. Here's what that includes.
- Chart of Accounts Cleanup & Structuring
A chart of accounts rebuilt around your real operations, so reporting finally makes sense and audits go faster.
- Finance-Side Configuration
Finance settings, posting rules, approvals, reports and close controls adjusted inside Epicor within the agreed scope, each change logged and tested, so transactions post where they should.
- Multi-Entity & Multi-Currency Accounting
Consolidated reporting across your entities and currencies that actually ties out, with clean intercompany accounting behind it and each entity reconciled to the parent every close.
- Workflow Automation
Recurring entries, approval workflows, and reconciliations automated, with an accountant reviewing the exceptions, so month-end close speeds up instead of dragging on.
- Bank & Payment Reconciliation
Bank feeds, payment gateways, processor fees and deposits reconciled to the ledger on a fixed schedule, with differences explained and reviewed rather than forced to agree.
- Custom Financial Reporting & Dashboards
Real-time dashboards and reporting built for full financial visibility across departments, entities and currencies, not static, delayed exports.
- Inventory & Cost Reconciliation
Inventory, work in progress, job costs and vendor rebates reconciled to the general ledger every close, correcting the cause rather than the balance.
- Month-End Close & Controller Review
Your close run every month to a checklist with named owners: reconciliations, financial statements and management reporting, with a Controller reviewing material balances before you see them.
- Integration & Migration Accounting
We define what connected platforms such as Amazon, Shopify or Avalara must post to the ledger and reconcile what arrives every month, while a technical specialist owns the connection itself.
HOW IT WORKS
How We Repair and Run Your Epicor Accounting
We take four steps to make your Epicor accounting reliable. First, we check what you currently have in place. Next, we correct the accounting setup. Then, we automate the repeatable steps, with an accountant reviewing exceptions. Finally, we own the recurring close and reporting.
Epicor Accounting Assessment
We review your current Epicor setup module by module, including chart of accounts, financial configuration, multi-entity structure, and integrations, to find what's broken, disorganized, or slowing down your close. You get a clear list of findings before any correction starts.
Repair & Finance-Side Configuration
We repair what the assessment found: the chart of accounts, the source transactions and posting rules behind each gap, and the multi-entity and multi-currency consolidation. Each is corrected at the first broken step, not forced to agree with a manual journal. Within the agreed scope we adjust finance settings, approvals, reports and close controls inside Epicor.
Workflow Automation
We automate recurring entries, approval workflows, and reconciliations, define what each connected platform must post to the ledger, and keep an accountant reviewing the exceptions, so month-end close speeds up and repetitive manual work shrinks.
Ongoing Support & Real-Time Reporting
You get real-time dashboards and custom reporting for full financial visibility, plus the recurring close, reconciliations, financial statements and Controller review handled every month, so your accounting stays stable, accurate, and aligned as your business grows.
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Here's What Happens When You Work With Us!
BUILT FOR YOUR INDUSTRY
Epicor Accounting Built Around Your Industry
Epicor builds a different product for each industry: Kinetic for manufacturers, Prophet 21 for wholesale distributors, Eclipse for electrical, plumbing and HVAC distributors, and BisTrack for lumber and building-materials dealers. Each type of operation has unique needs, and we address them differently.
Connected platforms such as Amazon, Shopify and Avalara defined for what they must post to the ledger, then reconciled every month. Bank feeds, payment gateways, processor fees and deposits tied to the ledger on a fixed schedule.
Manufacturing
Inventory, work in progress, job costs and vendor rebates reconciled to the general ledger every close, correcting the cause rather than the balance. Your inventory valuation report and the ledger finally agree.
Startups
Consolidated reporting across entities and currencies that ties out, with each entity reconciled to the parent every close. A checklist-driven close and real-time dashboards, so leadership sees performance as it happens.
Team You Can Count On
Gary Jain
Founder & CEO
Gary is the Founder & CEO of Ledger Labs, which he started in 2014. With over a decade in accounting, he oversees CFO services, ERP accounting, and finance automation for ecommerce, CPG, and manufacturing businesses in the United States. He is also a council member of Forbes.
Allison Rinehimer
CPA | Operations Manager
Allison is a (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, where every close follows a written checklist with a named owner and deadline. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Sam Carter
CPA
Sam Carter, CPA, is an Accountant at Ledger Labs, specializing in NetSuite and QuickBooks-based bookkeeping, reconciliations and revenue recognition for growing businesses. He brings a strong grounding in U.S. GAAP reporting, internal controls and corporate finance to every client engagement.
Software We Work In
THE DIFFERENCE
Why Do Businesses Switch Their Epicor Accounting to Ledger Labs?
Epicor explains and supports the product. We manage the accounting inside it every month for as long as you need us. This is where you will see the real difference.
| Feature | Typical Epicor VAR / Implementation Partner | Ledger Labs' Epicor Accounting Services |
|---|---|---|
| Who's behind the work | ERP technicians and system consultants | accounting team, accounting experts first, Epicor second |
| Scope of relationship | Project-based, implementation, then they're gone | Ongoing, monthly bookkeeping, close, and reporting |
| Chart of accounts | Configured to spec, rarely revisited | Structured and maintained around how your business actually runs |
| Multi-entity & multi-currency | Set up once at go-live | Each entity and currency reconciled to the parent every close, so consolidated reports keep tying out as you grow |
| Inventory, WIP and job cost | Reports exist; nobody reconciles them | Reconciled to the general ledger every close and corrected at the cause, not the balance |
| Financial reporting | Standard, static reports | Real-time dashboards with true financial visibility |
| Tax & compliance | Not in scope, referred elsewhere | Handled directly by our team |
| After go-live | Support tickets, billed hourly | A dedicated point of contact who knows your business |
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FAQ
Epicor Accounting Questions We Get A Lot
1. What does Epicor accounting actually include?
Epicor accounting covers the financial function running inside your Epicor system: chart of accounts structure, finance-side configuration such as posting rules and approvals, multi-entity and multi-currency consolidation, bank reconciliation, and reporting. At Ledger Labs, we’re accounting experts first, so the accounting is shaped by GAAP standards and real compliance requirements, not just technical configuration.
2. What do you handle inside Epicor, and what stays with a technical specialist?
Ledger Labs is an accounting firm. We own the accounting inside the Epicor system you already run: the chart of accounts, posting rules, reconciliations, month-end close, reporting and Controller review, plus finance-side configuration such as settings, approvals and close controls. Major system work, including custom code, upgrades and integrations, is performed by Epicor or a qualified technical specialist; we define the finance requirements and validate the accounting output.
3. Can you fix a broken or poorly configured Epicor accounting setup?
Ledger Labs fixes broken or poorly configured Epicor accounting setups. We audit how purchasing, inventory, production, shipping and billing reach the general ledger, find the first broken step, and correct the source transaction, posting rule or process rather than forcing the balance to agree. Then we reconcile the books and put recurring controls in place so the setup stays stable going forward.
4. Can you handle multi-entity and multi-currency accounting in Epicor?
Ledger Labs handles multi-entity and multi-currency accounting in Epicor. We reconcile each entity to the parent every month in every currency you operate in, correct intercompany balances and currency translation at the source rather than with a manual journal, and keep the consolidated reporting tying out as your business changes, with a Controller reviewing the result before you see it.
5. What happens to our accounting when Epicor releases an upgrade?
Upgrades and any custom code are performed by Epicor or your qualified technical specialist. Our part is the accounting around the change. We define what the finance result must be, test sample transactions before and after the release, reconcile inventory, payables and receivables to the general ledger and support the first close on the new version. If something posts differently after an upgrade, we find the first step that stopped agreeing and correct it there.
6. How do you handle the other platforms connected to Epicor?
Amazon, Shopify, Salesforce, Avalara and similar platforms each post activity into Epicor. We define what each one must post to the ledger, reconcile what arrived against what should have every month, and check the accounting result. Building or fixing the connection itself sits with a qualified technical specialist; we own the finance result and sign off on the test.
7. Do you work with manufacturers and distributors specifically?
Epicor mainly serves manufacturers and distributors. We focus on understanding job costing, managing inventory across multiple warehouses, and handling complex reporting for businesses that produce goods. Check out our complete manufacturing accounting services for more information.
8. What does Epicor accounting support cost?
Epicor accounting support costs depend on the complexity of your setup, how many entities you’re consolidating, and the level of ongoing support you need, so published “average” figures rarely match what you’ll actually pay. Ledger Labs’ plans and starting prices are on our pricing page. Book a consultation for a quote based on your business.
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We run four plants across two states, and our consolidated reports never actually tied out; every month was a scramble to explain the gaps. Ledger Labs rebuilt our multi-entity structure inside Epicor properly. Now consolidation is something I trust, not something I dread.
Roderick Van Sant CFO