Outsourced Accounting and Bookkeeping Services for US Businesses
Messy books, missed deadlines, and financial blind spots don’t have to be part of running a business. Ledger Labs is an accountant-led firmproviding outsourced accounting and bookkeeping services to US businesses from $1M–$50M in revenue.
You will receive a monthly report that covers bookkeeping, accounts payable, accounts receivable, payroll, and financial reporting. Our dedicated team ensures everything is complete on time without you needing to ask. Every report is produced through a scheduled month-end close, so the numbers are reconciled before they reach you.
2,246+
Happy Clients
12 +
Years in industry
150 +
Strong team
WHAT WE FIX
What Our Accounting & Bookkeeping Services Fix
When your books are wrong, everything downstream suffers: you price on numbers you can’t trust, miss deductions no one flagged, and get blindsided by cash flow your reports never warned you about. Our accounting and bookkeeping services fix that at the source: clean, accurate, on-time books you can actually run the business on.
Problem: Reports need double- and triple-checking because you don't trust the numbers.
Fix: Clean, reconciled books you can act on without second-guessing.
Problem: Statements show up late, incomplete, or not at all.
Fix: Complete financials delivered on a fixed monthly schedule.
Problem: Hours lost every week to manual work that should be automated.
Fix: We automate the busywork, so your books update without the grind.
Problem: In-house accounting costs keep climbing with no clear ROI.
Fix: A fixed-fee team that costs less than an in-house hire, no surprises.
Problem: Tax laws changed while no one was watching, and now you're exposed.
Fix: accountant oversight keeps your books compliant as the rules change.
Problem: Software was never set up right, so the data can't be trusted.
Fix: We configure your accounting stack correctly, so clean data comes out.
OUR SERVICES
What Our Outsourced Accounting & Bookkeeping Services Cover
Most owners don't need more advice about their finances; they need someone to actually handle them. Here's what our outsourced accounting and bookkeeping services cover, every month, without you having to ask.
- Bookkeeping Services
Every transaction recorded, reconciled, and organized; clean books you can trust, closed on schedule.
- Financial Reporting & KPI Tracking
Monthly statements and the KPIs that matter, so you're pricing, hiring, and spending on numbers you trust.
- Accounts Payable
Every vendor bill tracked and paid on time, no late fees, no strained supplier relationships.
- Accounts Receivable
Invoices sent, tracked, and followed up, so cash comes in faster, and nothing slips through.
- Payroll Management
Payroll processed accurately and on time, with filings handled across every state you employ in.
- Inventory Planning & Tracking
Inventory recorded and reconciled so COGS and margins are accurate, critical for product businesses.
- Tax-Ready Books
We keep your books tax-ready year-round and hand clean financials to your tax team. For filing and compliance, see our tax compliance services.
- Sales-Tax-Ready Records
We track and reconcile sales tax data across your channels. For registrations, nexus, and filing, see our sales tax services.
HOW IT WORKS
How Onboarding Works When You Switch Bookkeeping Providers
Changing your accounting and bookkeeping provider can be stressful. We understand that. You have likely spent a lot of time explaining your business to someone who still didn’t fully understand it. We created our own onboarding process to address this issue.
Here’s what happens from your first call to receiving your first clean report.
Accounting & Close Assessment
We begin by thoroughly assessing your financial records, identifying inefficiencies, and pinpointing areas for cost optimization. This allows us to recognize the areas of improvement and help you put together a robust accounting strategy. We dig into your books to find what’s missing, broken, or holding you back. Then, we lay out exactly what needs fixing — so you’re no longer guessing and finally have a clear path to clean, accurate finances.
Action Plan Implementation
As soon as we finalize a comprehensive plan of action for your books, the next step is to deploy this plan. We do this by ensuring we have proper internal and external control of data. Internally, we ensure that financial records are organized, reconciled, and regularly monitored. Externally, we implement secure data-sharing protocols and compliance measures to safeguard financial information.
Accounting Automation Using AI & Custom Apps
Accounting is an evolving process, and we continuously refine financial strategies to enhance profitability. We ensure full compliance with tax regulations, conduct regular audits, and provide proactive recommendations to keep your business on the right track. And one of the best ways for us to do this is by building custom apps and workflows for your business - all powered by AI.
Real-Time Reporting On Autopilot
Our system provides up-to-date financial reports, allowing you to track performance, monitor key metrics, and make data-driven decisions. With detailed reports and regular insights, you gain complete control over your business finances and witness the financial health of your company improve. Our reporting system helps you identify trends, address potential issues proactively, and optimize cash flow management.
reviewsDon't Take Our Word for It!
Don't Take Our Word for It!
Here's What Happened After Our Clients Stopped Guessing
5.0
From 16 reviews
Patrick Hensley
Head of Product at AtlasPeak Technologies
reviewed on 27/3/2026
Fractional CFO Service that made financial planning easier
Hiring a full-time CFO wasn’t practical for us, but we still needed high-level financial guidance. Ledger Labs’ fractional CFO service gave us exactly that. They helped us set budgets, improve cash flow management, and prepare for investor discussions.
Budget:
Schedule:
Quality:
Communication:
Kevin Hollis
Senior executive at Canyon Peak Outfitters
reviewed on 17/7/2026
Great Experience with Ecommerce Accounting
We’ve partnered with Ledger Labs for about 18 months to manage bookkeeping and ecommerce accounting. Selling across Shopify and Amazon made reconciliation challenging, and our reports were never completely accurate. Their team streamlined the entire process and helped us understand where our profits were actually coming from. They’re easy to reach, communicate clearly, and resolve issues quickly.
Budget:
Schedule:
Quality:
Communication:
Ian Delaney
Project Assistant at Fairmont Systems Inc
reviewed on 20/6/2026
Great Bookkeeping Support
We’ve been working with their bookkeeping team for a little over 2 years. Before that, our books were constantly behind, and I never felt confident looking at our financial reports. The team helped clean up historical transactions and built a process that keeps everything updated each month.
Budget:
Schedule:
Quality:
Communication:
Reviews (37)
5.0
Trevor James
May 08
We contacted Ledger Labs when our QuickBooks records became difficult to manage internally. There were duplicate entries, unreconciled transactions, and several months of pending bookkeeping work. Their team handled the cleanup process professionally and explained every correction clearly. After the cleanup, they also helped us establish a monthly bookkeeping workflow that made reporting much more organized.
Jason Carter
Apr 25
Ledger Labs has been a reliable accounting partner for our business. Their team is responsive, organized, and always delivers work on time. Highly recommended for startups and growing companies.
Gregory Walsh
Apr 04
We run a mid-sized Shopify store, and our books were always a mess, especially with payouts and fees. Ledger Labs cleaned everything up, and now our monthly reports actually make sense. It’s much easier to see where we’re making money and where we’re not.
INDUSTRIES WE SERVE
Accounting and Bookkeeping Services Built Around Your Industry
We understand your industry’s challenges and are here to provide personalized accounting and bookkeeping services that help you thrive.
Let’s work together to keep your finances on track!
Channel-level sales, payouts, ad spend, and fulfillment costs, reconciled to the penny. We turn multi-platform chaos into clean margins you can actually read.
Manufacturing
Job costing, COGS, and inventory tied back to the floor. We clear the bottlenecks, so you know exactly what each product costs to make.
Startups
Investor-ready financials, burn and runway tracking, and books that scale with every raise. Make confident calls before the cash runs low.
Team You Can Count On
Gary Jain
Founder, Accountant, MBA, CFO
Gary started Ledger Labs in 2014 and has helped over 2,000 SMEs improve their finances. He focuses on CFO services, setting up ERP systems such as NetSuite, Odoo, and QuickBooks, and automating financial processes for growing online brands.
Allison Rinehimer
Operations Manager
Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, ensuring accurate, compliant financials for hundreds of clients. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Allison Rinehimer
Operations Manager
Matt Hidalgo
Accountant
Matt brings 7+ years of accounting experience across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP implementations (including NetSuite transitions). Matt ensures our clients get accurate, timely financials they can rely on for growth decisions.
Matt Hidalgo
Accountant
Accounting Software We Work In
Here's Exactly How We're Different From Every Other Accounting And Bookkeeping Firm
Most outsourced accounting and bookkeeping services look the same on the surface until something goes wrong. Here’s what actually separates us from every other bookkeeping service provider you’ve worked with or considered.
| Feature | Ledger Labs | Other Accounting & Bookkeeping Firms |
|---|---|---|
| Pricing | Fixed, transparent pricing, no surprises | Higher costs with hidden fees |
| Expertise | Industry-specialized accountants with deep domain experience | Generic bookkeepers with one-size-fits-all processes |
| Financial Strategy | Data-driven strategies built around your growth goals | Basic recordkeeping with no forward-looking insight |
| Scalability | Services that grow as your business grows | Rigid packages that can't adapt |
| Reporting | Real-time dashboards and AI-enabled reporting | Delayed, manual reports delivered too late to act on |
| Cash Flow Management | Proactive monitoring, problems flagged before they hit | Reactive tracking, you find out after the damage is done |
| Tax & Compliance | Full U.S. tax compliance across federal, state, and local | Limited compliance support that leaves gaps |
| Team Structure | Dedicated bookkeeper, accountant, and manager on your account | Whoever is available that month |
| Technology | Cloud-based tools, automation, and software implementation | Outdated systems with manual workarounds |
| Fraud Prevention | Regular audits, reconciliations, and internal controls | No systematic oversight or checks |
Our Testimonials
Hear from More Business Owners Who Were in Your Exact Position
Find out what our customers are saying about our reviews.
FAQs
Questions Frequently Asked By Our Clients
1. How much do your accounting and bookkeeping services cost?
Our accounting and bookkeeping services start at $799/month for the Bookkeeping plan. Pricing is fixed monthly, based on team size, transaction volume, and complexity.
2. What type of businesses do you work with?
We work with US-based businesses and US subsidiaries from $1M–$50M in revenue, ecommerce, manufacturing and distribution, CPG, and startups. We provide accounting and bookkeeping services in the USA nationwide from offices in Los Angeles and New York, including state and local compliance in every state you operate in.
3. What apps and accounting software do you work with?
We work in QuickBooks, Xero, NetSuite, Odoo, Sage Intacct, and Microsoft Dynamics, the accounting software most US businesses run on, plus Brex, Melio, Synder, and Finale Inventory. You reach us on WhatsApp, Slack, MS Teams, or email; projects run in Asana and ClickUp. Everything is cloud-based, so we provide accounting and bookkeeping services in the USA nationwide, from Los Angeles and New York.
4. When is my monthly close done and reports delivered?
Your books are reconciled and closed every month, and you receive your profit and loss, balance sheet, and cash flow statement on a fixed schedule agreed at onboarding. Reconciliation runs weekly, biweekly, or monthly depending on your plan. If anything will be late, your manager tells you before the deadline, not after.
5. Who will be doing my books? Will it be the same people every month?
You get a dedicated team of three: a bookkeeper who records daily transactions, an accountant who reviews and closes, and a manager who owns the relationship. The same three people every month, not a rotating queue. You’ll know their names and reach them directly.
6. How do you ensure accuracy?
Every close is reviewed by someone who didn’t prepare it. Your accountant checks the bookkeeper’s work, and reconciliations run on a fixed schedule rather than when someone remembers. If we make an error, we correct it and tell you what happened, rather than waiting for you to find it.
7. Should I outsource accounting or hire in-house?
In-house you need two people: a bookkeeper for daily transactions and someone senior to review and close. One person doing both isn’t a control. Loaded cost runs roughly 1.3× salary once you add payroll taxes, benefits, and PTO. Outsourcing gives you three people and continuous coverage for a fixed monthly fee.
8. How do I move from my existing bookkeeper to you?
You don’t manage the handover, we do. We request access to your accounting file, bank feeds, and payroll, then review your operations in the first week. Your outgoing bookkeeper can answer our questions if available, but it isn’t required. Most clients complete the switch within four weeks.
9. Do I need to clean up my books before handing them over?
No, Cleanup is the first thing we do, not a prerequisite. We assess the current state, tell you exactly what’s broken or missing, and quote the cleanup separately from your monthly fee. Books years behind are routine here, not a dealbreaker.
10. How long does it take to see results?
Most clients see the difference by the end of the first full close, usually 30 to 60 days in. Within ninety days you’ll have reliable monthly statements, a predictable close, and reporting you can price and hire against. Timelines shorten when statements and invoices reach us promptly.
Blogs
Our Thought Leadership
Our years of experience and exposure to various businesses are summarized in these articles!
See What Happens When You Work With Us
From saving thousands to scaling fast, these stories highlight how we help businesses grow smarter with real financial strategy and execution.
Strategic Hiring and Growth Planning for a Global Retailer
Strategic Cost Reduction Elevates Net Profitability
We were making pricing calls on numbers I didn't fully trust; every report needed double-checking. Ledger Labs cleaned up our books, and now they're reconciled and reliable. For the first time, I make decisions without second-guessing the numbers underneath them.
Warren Castellano Founder