Outsourced Controller Services for Growing US Businesses
Your bookkeeper can close the books, but can they catch the error before it hits your investor report, or tell you why margin dropped? An outsourced controller does. We give growing US businesses reviewed, reconciled, decision-ready financials that land on a fixed close date, every month.
Every close is reviewed and signed off by a CPA, and you get one named controller who tells you why a number moved the same day, not a rotating team that can’t.
2,246+
Happy Clients
12 +
Years in industry
150 +
Strong team
WHAT WE FIX
What Our Controller Services Fix
A controller resolves problems that come up when bookkeeping alone isn't sufficient. These issues include errors discovered after reporting, slow closing processes, and unusable financial data. Our outsourced controller services provide accurate, reconciled financial reports you can trust, delivered on schedule each month.
Problem: Mistakes surface after you've already reported the numbers.
Fix: Reconciliations reviewed and signed off by a CPA, so errors surface during the close, not after.
Problem: A surface-level P&L raises more questions than it answers.
Fix: Margin, cash, and variance explained, so the numbers make sense.
Problem: No one can tell you why a number moved.
Fix: One named controller who explains the change the same day.
Problem: You get numbers you can't act on.
Fix: A reporting package built around your calls on pricing, hiring, and spend.
Problem: Month-end slips further every quarter.
Fix: A documented calendar with a fixed close date that holds.
Problem: You've outgrown the accounting stack you're running on.
Fix: An accounting system scoped to your volume and entity count.
OUR SERVICES
What Our Outsourced Controller Services Cover?
A controller ensures that your financial numbers are correct, completed on time, and ready for action. Our outsourced controller services maintain the reliability of your financials as your business grows.
- Month-End & Year-End Close
A documented close calendar with a fixed date that holds month-end and year-end that land on schedule, not weeks late.
- Financial Reporting & Analysis
Margin, cash, and variance explained, including budget-vs-actual reporting, so your numbers drive decisions, not more questions.
- GAAP Compliance & Financial Oversight
Books kept to GAAP with ongoing oversight and CPA sign-off on every close, so errors surface during the close, not after you've reported.
- Internal Controls & Risk Management
Documented controls and approval workflows that reduce error and fraud risk as your team and transaction volume grow.
- Accounts Payable & Receivable Oversight
AP and AR managed and reconciled, keeping operational cash flow and working capital under control.
- Cash Flow Management
Day-to-day cash tracked, reconciled, and reported, so you always know what's coming in, going out, and available to operate on.
- Audit Preparation & Support
Clean, reconciled records that stand up to audit, due diligence, and lender or investor review, prepared and supported end to end.
- Accounting Software Implementation & Optimization
An accounting stack scoped to your volume and entity count, set up and optimized so your systems scale instead of buckling.
- Budgeting & Forecasting Support
We build the clean, reconciled actuals your forecasts stand on, plus budget-vs-actual variance reporting. For the forecasting and modeling itself, our CFO services take over.
- Tax Compliance & Planning Support
We keep your books tax-ready year-round and hand clean financials to your tax team, so filing and planning run on accurate numbers. For filing and strategy, see our tax compliance services.
HOW IT WORKS
What Outsourced Controller Support Looks Like
Accounting & Close Assessment
We start by reviewing your books, your close process, and the accounting stack behind them, entity count, volume, and where month-end keeps slipping. We surface what's broken and build a plan to fix it.
Cleanup & System Setup
We clean up the records, set a documented close calendar with a fixed date, and scope your accounting systems to your real volume, so the foundation actually holds as you grow.
Monthly Close, CPA-Reviewed
Every close is reconciled and signed off by a CPA, so errors surface during the close, not after you've reported. You get one named controller who tells you why a number moved, the same day you ask.
Reporting That Scales
You get a decision-ready reporting package built around the calls you make on pricing, hiring, and spend, and an accounting stack that scales with your volume and entity count instead of buckling under it.
Reviews
Here's What Happens When You Work With Us!
5.0
From 16 reviews
Patrick Hensley
Head of Product at AtlasPeak Technologies
reviewed on 27/3/2026
Fractional CFO Service that made financial planning easier
Hiring a full-time CFO wasn’t practical for us, but we still needed high-level financial guidance. Ledger Labs’ fractional CFO service gave us exactly that. They helped us set budgets, improve cash flow management, and prepare for investor discussions.
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Kevin Hollis
Senior executive at Canyon Peak Outfitters
reviewed on 17/7/2026
Great Experience with Ecommerce Accounting
We’ve partnered with Ledger Labs for about 18 months to manage bookkeeping and ecommerce accounting. Selling across Shopify and Amazon made reconciliation challenging, and our reports were never completely accurate. Their team streamlined the entire process and helped us understand where our profits were actually coming from. They’re easy to reach, communicate clearly, and resolve issues quickly.
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Ian Delaney
Project Assistant at Fairmont Systems Inc
reviewed on 20/6/2026
Great Bookkeeping Support
We’ve been working with their bookkeeping team for a little over 2 years. Before that, our books were constantly behind, and I never felt confident looking at our financial reports. The team helped clean up historical transactions and built a process that keeps everything updated each month.
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Reviews (37)
5.0
Trevor James
May 08
We contacted Ledger Labs when our QuickBooks records became difficult to manage internally. There were duplicate entries, unreconciled transactions, and several months of pending bookkeeping work. Their team handled the cleanup process professionally and explained every correction clearly. After the cleanup, they also helped us establish a monthly bookkeeping workflow that made reporting much more organized.
Jason Carter
Apr 25
Ledger Labs has been a reliable accounting partner for our business. Their team is responsive, organized, and always delivers work on time. Highly recommended for startups and growing companies.
Gregory Walsh
Apr 04
We run a mid-sized Shopify store, and our books were always a mess, especially with payouts and fees. Ledger Labs cleaned everything up, and now our monthly reports actually make sense. It’s much easier to see where we’re making money and where we’re not.
INDUSTRIES WE SERVE
Controller Services For Small And Growing Businesses
You can find basic accounting services anywhere, but what matters is a team that understands your business model and industry-specific financials. Our outsourced accounting is designed to fit how your business runs, using tailored systems, benchmarks, and reports instead of standard templates.
Channel-level sales, payouts, ad spend, and fulfillment costs, reconciled to the penny. We turn multi-platform chaos into clean margins you can actually read.
Manufacturing
Job costing, COGS, and inventory tied back to the floor. We clear the bottlenecks, so you know exactly what each product costs to make.
Startups
Investor-ready financials, burn and runway tracking, and books that scale with every raise. Make confident calls before the cash runs low.
Team You Can Count On
Gary Jain
Founder, Accountant, MBA, CFO
Gary started Ledger Labs in 2014 and has helped 2,246+ businesses improve their finances. He focuses on CFO services, setting up ERP systems such as NetSuite, Odoo, and QuickBooks, and automating financial processes for growing online brands.
Allison Rinehimer
Operations Manager
Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, ensuring accurate, compliant financials for hundreds of clients. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Allison Rinehimer
Operations Manager
Matt Hidalgo
Accountant
Matt brings 7+ years of accounting experience across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP implementations (including NetSuite transitions). Matt ensures our clients get accurate, timely financials they can rely on for growth decisions.
Matt Hidalgo
Accountant
Accounting Software Our Controllers Work In
How We're Different From Every Other Controller Service
| Feature | Ledger Labs' Controller Services | Other Services |
|---|---|---|
| Accurate Financial Reporting | Real-time, GAAP-compliant reports for informed decision-making | Delayed reports with limited accuracy |
| Cash Flow & Budget Management | Proactive monitoring & forecasting to optimize financial health | Reactive approach, increasing cash flow risks |
| Regulatory Compliance & Risk Management | Ensures adherence to tax laws & financial regulations | Risk of non-compliance & costly penalties |
| Strategic Financial Planning | Data-driven insights to support growth & profitability | Limited strategic guidance beyond bookkeeping |
| Automated Workflow & Integration | Seamless integration with QuickBooks, NetSuite, & other tools | Manual processes with minimal automation |
| Multi-Entity & Consolidated Accounting | Handles multiple locations, entities, & subsidiaries | Restricted to single-entity reporting |
| Audit-Ready Financials | Ensures compliance with internal & external audits | Unstructured records leading to audit challenges |
Accurate Financial Reporting
Other Services
Delayed reports with limited accuracy
Ledger Labs’ Controller Services
Real-time, GAAP-compliant reports for informed decision-making
Cash Flow & Budget Management
Other Services
Reactive approach, increasing cash flow risks
Ledger Labs’ Controller Services
Proactive monitoring & forecasting to optimize financial health
Regulatory Compliance & Risk Management
Other Services
Risk of non-compliance & costly penalties
Ledger Labs’ Controller Services
Ensures adherence to tax laws & financial regulations
Strategic Financial Planning
Other Services
Limited strategic guidance beyond bookkeeping
Ledger Labs’ Controller Services
Data-driven insights to support growth & profitability
Automated Workflow & Integration
Other Services
Manual processes with minimal automation
Ledger Labs’ Controller Services
Seamless integration with QuickBooks, NetSuite, & other tools
Multi-Entity & Consolidated Accounting
Other Services
Restricted to single-entity reporting
Ledger Labs’ Controller Services
Handles multiple locations, entities, & subsidiaries
Audit-Ready Financials
Other Services
Unstructured records leading to audit challenges
Ledger Labs’ Controller Services
Ensures compliance with internal & external audits
Podcast
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Our Testimonials
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Controller Services Questions We Get A Lot
1. What are controllership services?
Controllership services cover the management layer of your accounting, making sure your books are accurate, closed on time, GAAP-compliant, and ready to act on. A controller reconciles and reviews your financials, runs a documented month-end close, maintains internal controls, and turns raw bookkeeping into reporting you can actually make decisions from. It’s the step up from bookkeeping, before you need a full CFO.
2. What's the difference between a bookkeeper, a controller, and a CFO?
They have different roles, but all are important. A bookkeeper records transactions, a controller ensures those records are accurate and timely, and a CFO uses the data for planning and decision-making. Most growing businesses need all three. Our controller services provide accurate records to your CFO for strategic decisions.
3. Is a controller higher than a CFO?
No, a CFO sits above a controller. The controller owns accurate, timely financials; the CFO uses those financials to drive strategy and works with leadership and investors. They’re complementary: a CFO is only as good as the numbers the controller produces. Many businesses bring in a controller first, then add CFO support as decisions get more complex.
4. What are the main types of controllers?
There are several types of controllers in a business: a corporate or financial controller oversees overall accounting and reporting; a cost or plant controller focuses on manufacturing and cost accounting; a divisional controller manages a specific business unit; and an outsourced controller is an external firm that fills the role without hiring a full-time employee. For businesses with revenues between $1 million and $20 million, an outsourced controller offers the same oversight at a lower cost.
5. What is an outsourced controller?
An outsourced controller is an external service that replaces the need for a full-time controller. You receive the same benefits: reviewed reconciliations, timely financial closes, GAAP compliance, and decision-ready reports, at a much lower cost. You also get one dedicated controller, ensuring a consistent working relationship. For a part-time version of this role, see our fractional controller services.
6. When does my business need an outsourced controller?
When bookkeeping is no longer sufficient, you might struggle with closing your books on time, find errors after reporting, or have too many transactions for your current systems. If you need reliable reports to make decisions and don’t fully trust your bookkeeping, it’s time to get a controller.
7. What does an outsourced controller cost?
Our service costs depend on factors like your transaction volume, number of entities, the condition of your financial records, and your reporting needs. This is why average prices may not apply to you. Instead of hourly billing, we offer a fixed fee based on your needs. For a personalized quote, please book a consultation.
8. Can an outsourced controller work with my existing accounting software?
Yes, we can work with the tools you already use, like QuickBooks, NetSuite, and Xero. If your current system isn’t meeting your needs, we can help find and improve the right setup for your business size and number of entities. You won’t be locked into a proprietary platform.
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Our month-end used to slip two, sometimes three weeks. I was making decisions on numbers that were already stale. Ledger Labs put a documented close calendar in place and now our books close on the same date every month. I finally trust the numbers when I get them.
Trevor Lindqvist Founder & CEO