• CA : 1001 Wilshire Blvd, Los Angeles, CA 90017
  • NY: 1178 Broadway, 3rd Floor #3067, New York, NY 10001
Ledger labs
Ledger labs
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Ecommerce Accounting & Bookkeeping Services For US Businesses

Ecommerce accounting tracks every dollar across your sales channels; revenue, platform fees, payment processing, COGS, refunds, and ad spend, so you know your real profit, not just your sales.

Most bookkeepers treat ecommerce like any other business. We don’t. We understand multi-channel payouts, FBA fees, Shopify settlements, marketplace taxes, and how to track landed costs for inventory.

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Happy Clients

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Years in industry

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Strong team

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ecommerce accounting

Your Bookkeeper Is Costing You More Money (Here's How)

Most bookkeepers make the same critical mistakes with ecommerce accounting, and they’re costing you thousands.

We’ve seen these errors in nearly every business that switches to us, from small Amazon sellers to multi-channel brands doing millions in revenue.

The worst part?

Most owners don’t even know these problems exist until tax season hits or they try to raise funding.

Here’s what we fix:

  • Recording bank deposits as revenue
  • Expensing inventory when purchased
  • Missing sales tax nexus in multiple states
  • Not tracking COGS by SKU
  • Ignoring payment gateway fees
  • No inventory valuation system
  • Mixing business and personal expenses
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Are You Experiencing Any of These Issues?

Over the years, we’ve met many e-commerce brands facing similar issues, and we helped them to regain control of their finances when things got messy behind the scenes. If you’re nodding your head at any of these challenges that our clients faced before working with us, then trust me, you’re not alone.

Your Numbers Don't Make Sense

  • Bank deposits don't match sales reports
  • Can't reconcile across multiple sales channels
  • Payment processor fees are eating into margins
  • Refunds and chargebacks are creating confusion

Your Profit Margins Are Wrong

  • No visibility into true product profitability
  • Inventory expensed incorrectly
  • COGS calculations are wrong or missing
  • Dead stock isn't identified

Sales Tax Keeps You Up at Night

  • Unsure about multi-state tax nexus
  • Missing sales tax filing deadlines
  • Marketplace facilitator confusion
  • Facing potential audit exposure

You Have No Financial Visibility

  • No real-time visibility into cash position
  • Month-end close takes 30-45 days
  • Can't track profitability by sales channel
  • Ad spend ROI is a mystery

Bookkeeping Eats Your Time

  • Spending 20-30 hours per month on bookkeeping
  • Mixing personal and business expenses
  • No integration between platforms
  • Constantly putting out fires

Tax Season Chaos

  • Tax season is absolute chaos
  • Missing valuable tax deductions
  • Overpaying on taxes
  • Worried about IRS audits

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Here's Everything We Handle For You!

Stop spending 20+ hours a month on bookkeeping. We offer outsourced bookkeeping services for ecommerce businesses so you can focus on growth.

ecommerce accounting services

E-Commerce Platforms We Serve

amazon

Amazon (FBA & FBM)

We know Amazon inside and out, from reconciling FBA fees and reimbursement claims to tracking FBM shipments and marketplace facilitator tax rules. Whether you use Amazon warehouses or ship directly, we manage fees, refunds, and state taxes. This keeps your financial records accurate in Seller Central.

Explore Amazon Accounting Services
Shopify

Shopify

Your Shopify store deserves accounting that keeps up with your growth. We sync directly with Shopify to track every order, payment processor fee (Shopify Payments, PayPal, Stripe), and fulfillment cost. From abandoned cart recovery to multi-currency transactions, we ensure your books match your store's activity, down to the cent.

Explore Shopify Accounting Services
BigCommerce

BigCommerce

BigCommerce sellers need accounting that handles enterprise-level complexity without the enterprise price tag. We integrate seamlessly with your BigCommerce store to track orders across multiple storefronts, manage complex tax rules, and consolidate data from various payment gateways. Whether you're B2B, B2C, or both, we've got you covered.

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BigCommerce

eBay

eBay's fee structure is notoriously complex, including final value fees, promoted listings, store subscriptions, and PayPal vs. managed payments. We untangle it all. Our team reconciles every transaction, tracks inventory across fixed-price and auction listings, and ensures sales tax compliance across states where you have nexus.

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BigCommerce

Walmart Marketplace

Selling on Walmart Marketplace means navigating commission structures, fulfillment fees (WFS), and Walmart's strict performance metrics. We handle the accounting complexity so you can focus on winning the Buy Box. From referral fees to returns processing, we track every dollar moving through your Walmart channel.

Explore Walmart Accounting Services
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Here's What Happens When You Work With Us!

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Team You Can Count On

Gary Jain CEO

Gary Jain

Founder | Fractional CFO

Gary started Ledger Labs in 2014 and has helped over 2,000 ecommerce businesses improve their finances. He focuses on CFO services, setting up ERP systems such as NetSuite, Odoo, and QuickBooks, and automating financial processes for growing online brands.

Allison Rinehimer Operations Manager

Allison Rinehimer

Operations Manager

Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, ensuring accurate, compliant financials for hundreds of clients. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.

Matt Hidalgo Accountant

Matt Hidalgo

Accountant

Matt brings 7+ years of accounting experience across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP implementations (including NetSuite transitions). Matt ensures our clients get accurate, timely financials they can rely on for growth decisions.

What Working With Us Looks Like

Ecommerce Accounting Assessment

We start by diving into your entire multi-channel setup—Shopify, Amazon, Stripe, PayPal, and everything in between. As ecommerce specialist accountants, we analyze how revenue moves through your platforms, how inventory is tracked, and where the numbers stop lining up. We surface what’s broken and create a plan to clean it up. No more guessing—just a clear roadmap to accurate, scalable financials built for the pace of eCommerce.

Action Plan Implementation

Once the strategy is finalized, we execute with precision. That includes syncing your storefronts with accounting software, reconciling sales deposits, and mapping refunds, discounts, and inventory movements correctly. As e-commerce tax accountants, we also build systems to stay compliant with multi-state and international tax requirements. Internally, we create consistency; externally, we establish documentation and processes that stand up under audit, due diligence, or platform reviews.

Automation Built for eCommerce Ops

There’s no need for manual work where automation makes sense. Whether it’s syncing sales channels with your accounting platform, building auto-reconciliation workflows, or streamlining tax reporting, we create accounting systems tailored to how your store operates. We’ve built automation for fast-scaling Shopify brands, Amazon sellers, and omnichannel operators.

Live Reporting That Tracks What Matters

You’ll never have to chase numbers again. We create real-time dashboards that track cash, margins, ad spend, and SKU-level performance across all your sales channels. With specialized Shopify accountants and platform-native reporting, you get clarity without logging into five dashboards.

Why Sellers Switch to Us

Over 2,000 ecommerce businesses have switched to us from DIY accounting or other ecommerce accounting firms. Here’s the real difference:

FeatureGeneric BookkeeperDIY AccountingLedger Labs
Platform-Synced BookkeepingManual imports with frequent errors and platform mismatchesYou spend 20–30 hours/month downloading CSVs and reconcilingAutomated, daily reconciliation across Shopify, Amazon, Stripe, and PayPal, fully mapped to your chart of accounts
Accurate COGS & Inventory TrackingGeneric cost assumptions with no inventory reconciliation or per-product visibilityYou’re guessing inventory values in spreadsheetsSKU-level COGS tracking with real-time inventory valuation and true landed cost calculation
Multi-Channel Financial ConsolidationDisorganized reporting split between systems and spreadsheetsSeparate spreadsheets per channel, you’re drowning in dataClean consolidation across sales channels with unified reporting and seamless data flow
Sales Tax Compliance & FilingMissed thresholds and late filings due to manual oversight or outdated systemsYou’ll deal with it when audited (hopefully never)Nexus monitoring, accurate sales tax mapping, and timely filing across all states and platforms
Profitability Reporting & SKU AnalysisFlat P&Ls with no breakdowns or actionable visibilityYou know revenue, but not profit by product or channelClear dashboards showing profit margins by SKU, channel, ad campaign, and fulfillment method
Return & Refund TrackingRefunds overlooked or double-counted, distorting revenueManually tracking refunds in separate spreadsheetsFully reconciled returns, chargebacks, and partial refunds are reflected accurately in your financials
Real-Time Cash Flow MonitoringDelayed cash flow statements and a lack of forecast accuracy (45-60 days behind)You're guessing if you can afford that $200K inventory orderDaily insights into cash flow , payouts, liabilities, and working capital across all processors
Audit-Ready Financials & DocumentationVague notes, missing context, and last-minute"I'll figure it out at tax time" (famous last words)Well-organized, documented entries with supporting detail for every
Ecommerce Specialist AccessSlow turnaround from generalized support teams with limited ecommerce experienceGoogle searches and Reddit forums are your "advisors."Slack/email access to your dedicated ecommerce accountant for fast answers and strategic insight
Monthly Close Timeline30-45 days after month-end (too late to act on data)Never (or quarterly at best when you remember)Financial statements delivered by the 15th of every month, guaranteed
Monthly Cost$500-1,000/month (for basic, often inaccurate work)$0 cash, but 100+ hours of your time/month (worth $10K-20K)Starting at $1,200/month for comprehensive ecommerce accounting services
Setup & Onboarding Time8-12 weeks (if they understand ecommerce at all)Ongoing chaos with no clear system2-4 weeks to full platform integration and historical cleanup
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Our Testimonials

Hear from More Business Owners Who Were in Your Exact Position

Find out what our customers are saying about our products.

My main problem always has been to know my accurate profits & this is precisely what Ledger Labs helped me with. They went through my entire supply chain costs, my monthly operational expenses, and COGS and got me the correct costing of my goods and the cost of running the business. Now I know how much I need to sell & at what price I should sell it to be profitable.

Ariel Robinson CEO & Founder

We have a unique business, and almost all the accounting firms we have engaged so far have been unable to get a hold of our business. But Ledger Labs really took the bull by its horn. They understood our business better than us & created a very customized process & systems to streamline our accounting department. We now have detailed step-by-step process documentation, checklists & schedule of reports.

Amanda Fludd CEO

Ledger Labs found $18K in missed deductions that our old accountant completely missed—same books, same receipts, totally different results. That’s when I knew we were finally working with pros. Since then, they’ve helped us restructure expenses and make tax planning part of the daily flow, not just something we scramble on last minute.

Michael Smith CFO

Find Ecommerce Accounting Near You

Seek qualified accountants and CPAs with 12+ years of experience serving clients in various industries like Retail, Ecommerce, Startups, Saas, Real estate, Manufacturing, Education, Professional services and more.

Frequently Asked Questions

Have Questions in mind?
Find Answers Here..

We work with all major platforms: Amazon (FBA & FBM), Shopify, Walmart, Etsy, eBay, TikTok Shop, and any sales channel you use. We also integrate with payment processors like Stripe, PayPal, Square, and Shopify Payments.

Yes, we work with ecommerce businesses worldwide, though we specialize in US-based sellers or those selling into the US market. We handle international transactions, multi-currency accounting, and cross-border tax implications.

We monitor your nexus footprint across all 50 states, register you where needed, configure your platforms to collect correctly, and file returns on time. We proactively track threshold changes so you stay compliant and avoid penalties.

We work with QuickBooks Online, Xero, NetSuite, ODOO, and Sage Intacct. If you're already using one, we'll optimize it. If you're starting fresh, we'll recommend the best fit based on your size and complexity.

You'll have direct access to your dedicated accountant via Slack or email for quick questions. We also schedule monthly review calls to walk through your financials and discuss strategy. Response time is typically within 24 hours.

Onboarding takes 2-4 weeks, depending on your complexity. We'll integrate your sales channels, clean up historical data if needed, set up a proper chart of accounts, and deliver your first monthly financials.

Yes. We provide SKU-level profitability reports showing margins by product, sales channel, and fulfillment method. You'll know exactly which products make money and which don't after all costs and fees.

Yes. We track inventory as an asset, calculate accurate COGS including landed costs (shipping, duties, freight), and provide real-time inventory valuation. We also integrate with inventory management systems like Finale, Inflow, and SkuVault.

We integrate directly with your sales channels, payment processors, inventory systems, and advertising platforms using tools such as A2X, Link My Books, and native API integrations. Everything syncs automatically, no manual data entry.

Yes, we prepare business tax returns (Form 1120, Form 1120S, Form 1065, Schedule C) and help you maximize ecommerce-specific deductions. Since we manage your books year-round, tax season is seamless, not chaotic.

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See What Happens When You Work With Us

From saving thousands to scaling fast — these stories highlight how we help businesses grow smarter with real financial strategy and execution.

success story ecommerce accounting

Optimizing Product Portfolio to Maximize Margin and Velocity

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Empowering Business Confidence Through Precision and Insight

Empowering Business Confidence Through Precision and Insight

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Saving a Business Through Strategic Purchasing Overhaul

Saving a Business Through Strategic Purchasing Overhaul

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News & Blogs

Our Thought Leadership

Our multidimensional experience and wide exposure have been channelized beautifully in these articles!

Understanding Revenue Recognition: Principles, Steps, and Examples
April 10, 2024 Bookkeeping | Managing Business

Understanding Revenue Recognition: Principles, Steps, and Examples

Overview of eCommerce Accounting – The Small Business Owner’s Guide
February 23, 2026 Bookkeeping | Managing Business | Strategic Finances

Overview of eCommerce Accounting – The Small Business Owner’s Guide

How AI is Revolutionizing eCommerce Accounting Practices?
December 20, 2024 Managing Business

How AI is Revolutionizing eCommerce Accounting Practices?

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