- CA : 1001 Wilshire Blvd, Los Angeles, CA 90017
- NY: 1178 Broadway, 3rd Floor #3067, New York, NY 10001
Whether you’re managing properties, closing deals, or overseeing development projects, your accounting shouldn’t fall behind. We handle rent roll, construction cost accounting, and multi-entity books, property by property, so you can scale your portfolio without financial blind spots.
As a CPA and IRS Enrolled Agent–led firm, we build real-estate-specific systems, depreciation, 1031 exchanges, and entity separation across LLCs and JV deals, so your books, taxes, and investor reporting all hold up.
Happy Clients
Years in industry
Strong team
Real estate finances get complex fast: multiple entities, irregular income, CAM reconciliations, deal-level P&Ls, and long cash cycles. Most firms give you general books; we fix the real-estate-specific accounting underneath, built around how property businesses actually run, so your numbers hold up for investors, lenders, and the IRS.
Problem: You can't reconcile CAM expenses across tenants and properties.
Fix: We reconcile common area maintenance accurately, so recoveries and charges are clean.
Problem: Income, expenses, and equity are blended across LLCs, JVs, and syndicates.
Fix: We separate every entity cleanly, with clear capital accounts and ownership tracking.
Problem: Profit and loss allocations across partners and properties don't add up.
Fix: We allocate P&L accurately by property, deal, and partner, no guesswork.
Problem: Partner capital accounts are a mess and never reconcile.
Fix: We maintain accurate capital accounts, so contributions and distributions are clear.
Problem: Irregular income and long deal cycles make cash flow hard to see.
Fix: Cash flow forecasting tied to rent schedules, loan service, and occupancy timing.
Problem: You're stuck reconciling loans, debt service, and interest.
Fix: We track loan balances, debt service, and interest accurately across every property.
Problem: Advance rents and deposits aren't recorded or tracked properly.
Fix: We account for prepaid rent and deposits correctly, so income lands in the right period.
Problem: You're worried about tax exposure, depreciation, 1031 exchanges, and passive income.
Fix: CPA and IRS EA–led tax strategy: depreciation, 1031 exchanges, and pass-through structuring.
Real estate runs on irregular income, multiple entities, and long deal cycles, and your accounting has to match. Here's what we handle, built around how property businesses actually operate.
Income and expenses tracked by property, project, or portfolio, so you see exactly which assets perform and which drain.
Lease terms, rent schedules, and receivables tracked across every tenant, no missed payments or invoicing gaps.
Leases and revenue recognized correctly (including ASC 842), so income lands in the right period and your books stay compliant.
Budgets and costs tracked across new builds, renovations, and phased projects, so overruns don't blindside you.
Depreciation, 1031 exchanges, and passive-income structuring, handled by a CPA and IRS Enrolled Agent team.
Loan balances, debt service, and interest tracked accurately across every property and entity.
Property, improvements, and depreciation schedules maintained for clean reporting, tax, and cost segregation.
Cash flow models tied to rent schedules, loan service, and occupancy timelines, not generic forecasting.
Accounts payable and vendor payments managed and reconciled, so bills and draws are handled on time.
Clean, defensible financials for buying, selling, or refinancing, so deals hold up under lender and buyer scrutiny.
We start by reviewing your books across every property and entity, where income, expenses, and capital accounts don't reconcile, where CAM or loans are messy, and where reporting falls behind. We surface what's broken before it costs you at tax time or in a deal.
We structure your accounting the way real estate actually works: clean entity separation across LLCs and JVs, property-level P&Ls, rent roll, and loan tracking, and connect it to your systems, so every property and deal is tracked cleanly from day one.
We automate the manual work, reconciliations, rent tracking, and reporting workflows, using AI and custom apps built for your portfolio, so clean financial data flows without the busywork.
You get up-to-date property-level performance, cash flow tied to rent and loan schedules, and owner and investor reporting, so you can see what each asset earns, spot issues early, and make decisions on numbers you trust.
Ledger Labs consistently delivered high-quality work on time, demonstrating their reliability and commitment to meeting deadlines. Their punctuality in delivering reports and updates helped maintain smooth business operations and strategic planning. Their ability to adapt to changing needs and provide flexible solutions was a standout feature. Whether it was adjusting the scope of work or refining financial processes, Ledger Labs showcased a strong commitment to meeting the evolving needs of the business.
CFO | IRS Enrolled Agent
Gary started Ledger Labs in 2014 and has helped over 2,000 ecommerce businesses improve their finances. He focuses on CFO services, setting up ERP systems such as NetSuite, Odoo, and QuickBooks, and automating financial processes for growing online brands.
Operations Manager
Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, ensuring accurate, compliant financials for hundreds of clients. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Accountant
Matt brings 7+ years of accounting experience across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP implementations (including NetSuite transitions). Matt ensures our clients get accurate, timely financials they can rely on for growth decisions.
| Feature | Ledger Labs' Real Estate Accounting Services | Other Services |
|---|---|---|
| Property-Level Financial Reporting | Detailed income and expense tracking by property, project, or portfolio | Generalized reporting with no asset-level performance insight |
| Commission and Deal Income Tracking | Clean tracking of variable commissions, split payments, and referral income | Manual spreadsheets with inconsistent records across brokerages or deals |
| Lease and Rent Roll Management | Accurate tracking of lease terms, rent schedules, and receivables across tenants | Disconnected rent records leading to missed payments or invoicing gaps |
| Construction and Development Cost Accounting | Budgeting and tracking costs for new builds, renovations, or phased projects | Unstructured cost records and overages with no visibility into overruns |
| Cash Flow Forecasting by Property or Deal | Cash flow models tied to payment schedules, loan service, and occupancy timelines | Generic cash flow tools with no real estate-specific forecasting logic |
| Real Estate-Specific Tax Planning | Built-in strategies for depreciation, 1031 exchanges, and passive income structuring | Standard tax prep with no optimization for real estate holding entities |
| Multi-Entity & Partnership Accounting | Clean separation of income, expenses, and equity across LLCs, JV deals, and syndicates | Blended records and unclear ownership tracking across multiple entities |
| Ongoing Strategic Financial Guidance | Support with scaling, capital planning, and exit preparation for portfolios | Limited to basic compliance with no long-term financial insight |
Find out what our customers are saying about our services.
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From saving thousands to scaling fast, these stories highlight how we help businesses grow smarter with real financial strategy and execution.
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I owned twelve properties and couldn't tell you which ones actually made money; it was all one blurry number. Ledger Labs set up property-level P&Ls, and suddenly I could see the two units quietly bleeding me every month. I offloaded them, and my portfolio's healthier for it.
Preston Vaughn Principal