Most accountants treat insurance like any other industry. Big mistake. You’ve got trust accounts, split commissions, and premium flows that don’t follow standard rules. We get that.
Ledger Labs gives you accounting built for the insurance world—accurate, regulator-ready, and easy to make sense of. We reconcile by policy, not guesswork. Track exactly who owes what—and why. No vague reports.
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Most firms lump transactions into monthly totals and call it done. Ledger Labs reconciles every premium and commission at the policy level—so you always know exactly where the numbers come from. Whether you're managing direct bill, agency bill, or both, we track balances by carrier, agent, and insured with zero guesswork. It’s the only way to stay accurate, pass audits, and avoid payout disputes. If you want clean books and clear records, this is where it starts.
Trust account management is non-negotiable in insurance—but it’s one of the most mishandled areas we see. Ledger Labs tracks trust inflows and outflows line by line, ensuring your accounts are always balanced and compliant with state regulations. We separate agency funds from carrier funds, reconcile to the penny, and give you full transparency on where the money sits. No shortfalls. No surprises. If your trust accounts aren’t being managed with this level of detail, you’re already at risk.
Split commissions can get messy fast, especially across producers, sub-agents, and MGAs. We map every payout to the right party, based on actual premium received—not what someone thinks they earned. Ledger Labs handles multi-tier structures without errors, lag, or last-minute adjustments. That means you can pay agents faster, with fewer disputes, and trust that your margins are where they should be.
Ledger Labs doesn’t cut corners on bill types. We separate and reconcile direct bill and agency bill activity the way carriers and regulators expect. For agency bill, we track premium collected and carrier payables down to the dollar. For direct bill, we ensure commissions match statements, not estimates. This level of clarity reduces accounting errors, speeds up close, and makes carrier audits painless.
A lot of clients come to us with one thing in common: years of messy accounting no one wanted to untangle. We do. Ledger Labs goes back, finds the errors, reconciles the accounts, and gets your books current and correct. Whether it’s misapplied payments, unresolved receivables, or inconsistent revenue tracking, we straighten it out without drama.
We don’t just deliver P&Ls. We give you visibility—revenue by carrier, commissions by agent, premium by line. Ledger Labs builds custom dashboards that show how your agency is performing at every level. No digging through spreadsheets. No waiting for your accountant to “get back to you.” You’ll see trends before they become problems and know exactly where the money’s made—or lost.
We don’t treat insurance like a niche. It’s a primary focus. Ledger Labs understands how this industry operates—from policy cycles to carrier reconciliation to multi-state compliance. We don’t need to be brought up to speed. We already know the structure, the systems, and the standards regulators expect. That means less explaining for you, fewer errors in your books, and a partner who can spot issues before they become problems.
Most insurance firms don’t realize how broken their accounting is until the numbers don’t add up—or an audit is looming. We’ve cleaned up trust accounts that hadn’t been reconciled in months, corrected commission payouts that were off by thousands, and rebuilt policy-level tracking that never existed in the first place. A common issue? Premiums and commissions being lumped together with no clarity on who’s owed what. We’ve fixed that by tying every transaction to a policy, carrier, and agent.
Many agencies also struggle with direct bill vs. agency bill confusion—reporting revenue that wasn’t earned or missing carrier payables completely. We’ve sorted out backlogged receivables, corrected revenue timing, and cleaned up years of misapplied payments. We’ve also resolved issues caused by generalist accountants who didn’t understand trust account compliance, leading to regulatory risk.
If your numbers feel off, your agent payouts are constantly in dispute, or your books fall apart under pressure—chances are we’ve already solved it for someone else.
Insurance accounting isn’t something you can afford to get half-right. Between trust account rules, complex commission structures, and policy-level tracking, the margin for error is razor thin. Hiring Ledger Labs means bringing in a team that already understands the mechanics of your business. We don’t need to be taught how your agency or brokerage works—we walk in knowing what to look for and what’s likely broken.
You get books that make sense, reports that match reality, and compliance support that keeps regulators off your back. No more scrambling during audits. No more wondering if your commissions are right. No more reconciling premiums by hand.
We don’t just “do the accounting.” We help you run a cleaner, smarter, and more profitable operation—starting with the numbers.
We tie every transaction—premium, commission, adjustment—to the correct policy, carrier, and agent. That means fewer disputes, faster audits, and complete transparency across the board.
Whether you’re scaling or preparing for an exit, our accounting gives you clean books, provable revenue, and full financial control—no rebuilds required.
We reconcile trust activity line by line, keeping your accounts accurate and compliant with state regulations—no shortfalls, no red flags, no panic.
| Feature | Ledger Labs' Insurance Accounting Services | Other Services |
|---|---|---|
| Policy-Level Reconciliation | We match every premium and commission to the correct policy, carrier, and agent—line by line. | Transactions are lumped together, with no visibility at the policy level. |
| Trust Account Compliance | Trust activity is reconciled in full, with clear tracking of client vs. agency funds—fully regulator-ready. | Trust balances often inaccurate or unbalanced, creating compliance risk. |
| Commission Split Accuracy | We track and calculate split commissions across agents, producers, and MGAs—without payout errors. | Overpaid or underpaid agents due to unclear commission tracking. |
| Direct vs. Agency Bill Handling | We separate and reconcile direct and agency bill flows properly, matching carrier statements and timing. | Billing types mixed up, leading to inaccurate receivables and revenue timing. |
| Carrier Payable & Receivable Tracking | We track every amount owed to and from carriers, keeping accounts accurate and up to date. | Carrier balances often outdated, misapplied, or never reconciled. |
| Audit-Ready Financials | Books are built with audit requirements in mind—organized, documented, and ready when needed. | Books require major cleanup and explanation before audits or reviews. |
| Agent & Producer Dashboards | We deliver reporting that breaks down commissions, performance, and revenue per producer. | Agent earnings are tracked manually or not reported at all. |
| Insurance-Focused Accountants | Our team works exclusively with insurance agencies and understands industry-specific accounting flows. | Generalist accountants unfamiliar with trust laws or policy-based reporting. |
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My main problem always has been to know my accurate profits & this is precisely what Ledger Labs helped me with. They went through my entire supply chain costs, my monthly operational expenses, and COGS and got me the correct costing of my goods and the cost of running the business. Now I know how much I need to sell & at what price I should sell it to be profitable.
Ariel Robinson CEO & Founder