5 factors for a successful Odoo Integration
Odoo is an open-source ERP offering integrated business applications to…
- CA : 1001 Wilshire Blvd, Los Angeles, CA 90017
- NY: 1178 Broadway, 3rd Floor #3067, New York, NY 10001
No matter how complex your vehicle flow gets, your inventory shouldn’t be a guessing game.
Ledger Labs’ Dealership Inventory Management Services bring order to the chaos—tracking every unit, syncing with your sales systems, and giving you real-time clarity across locations. You focus on selling, we’ll handle the back-end movement, margins, and records.
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We manage your inventory down to the VIN level—every car, truck, or specialty vehicle is tracked individually across purchase, sales, trade-ins, and transfers. Ledger Labs ensures that you never lose sight of a single unit. With VIN-based logs integrated into your accounting and sales systems, you’ll have full transparency from acquisition to delivery. Our systems prevent costly mistakes like duplicate listings, missed transfers, or misfiled paperwork.
Managing multiple dealership lots? Ledger Labs gives you real-time visibility across all locations. Our centralized dashboard allows you to view current inventory levels, unit movement, and pending sales across sites—no more calling store managers or checking spreadsheets. You’ll know exactly what’s available, what’s in transit, and where each vehicle is located.
We don’t force you into new tools—we work with what you already use. Ledger Labs integrates with your existing DMS (Dealer Management Systems) and accounting platforms like QuickBooks or Xero. This means no more double entry, disconnected records, or manual uploads. Every inventory change syncs in real time with your financial books, floor plans, and sales data.
Lost titles, mismatched registration records, and outdated ownership documents are common dealership headaches. Ledger Labs digitizes and tracks every vehicle’s title, lien release, registration, and sale paperwork in one central system. You’ll never scramble for paperwork again—every document is tagged to the vehicle, easily retrievable, and securely stored.
Trade-ins and returns introduce messy inventory transitions if not properly managed. Ledger Labs builds workflows that automatically log incoming trade-ins, track appraisal details, assign VINs, and update your inventory status in real time. Whether the unit is pending recon, listed for resale, or awaiting title clearance, you’ll always know where it stands.
We design dashboards that actually help you make decisions. From unit aging, sales velocity, and floor plan exposure to profit per VIN, our dashboards cut through the clutter and surface the insights that matter. You’ll see what’s moving, what’s stuck, and where your profit is leaking—all in one place.
At Ledger Labs, we’ve worked with dealerships across the US—from single-lot independents to multi-location franchises—and we’ve seen the same inventory problems show up again and again.
These issues don’t just affect operations; they lead to profit leaks, compliance headaches, and broken trust with lenders, customers, and auditors. We specialize in identifying these weak points and building long-term systems that fix them at the root. Whether it’s tracking units by VIN, reconciling floor plans, or keeping documentation audit-ready, our dealership inventory management services are designed to eliminate costly chaos and restore clarity.
We don’t apply surface-level band-aids. We dig deep into your process, clean up the mess, and create a structure that scales with you.
Running a dealership involves more than just selling vehicles—it means managing a moving target of titles, loans, appraisals, and stock levels. When inventory is mismanaged, profits slip, paperwork piles up, and audits become nightmares. That’s where Ledger Labs steps in.
Our outsourced dealership inventory management services are built to handle the back-end complexity so you can focus on the front-end sales. You don’t need to hire internal specialists or struggle with outdated software—we bring in the tools, team, and process that work from day one.
Whether you’re managing a single lot or multiple rooftops, Ledger Labs ensures every unit is tracked, every report is accurate, and every deadline is met. It’s not just inventory support—it’s peace of mind, built for dealerships.
We handle the setup, training, and reconciliation—no need for added headcount or technical learning curves. You get results without the operational burden.
Our systems integrate with your Dealer Management Software and accounting tools, so updates happen in real time, without double entry or manual patchwork.
We track each vehicle by its VIN across every stage—purchase, floor plan, sale, or trade-in—eliminating data duplication, misplacements, and valuation errors.
| Feature | Ledger Labs' Dealership Inventory Services | Other Services |
|---|---|---|
| VIN-Level Tracking | Every vehicle tracked by VIN from acquisition to sale, including trade-ins, returns, and floor plan details. | Basic lot-level tracking with frequent duplicate entries and missing historical data. |
| Multi-Lot Inventory Visibility | Central dashboard shows unit status, location, and movement across all dealership locations in real time. | Fragmented records with no live visibility between rooftops, leading to misallocations. |
| Floor Plan Loan Reconciliation | Automated tracking of floor-planned vehicles, interest timelines, lender-specific terms, and maturity dates. | Manual spreadsheets with inconsistent updates, missed repayments, and audit exposure. |
| Trade-In & Return Management | Appraisal details, paperwork, and unit readiness tracked instantly within the system—no loose ends. | Delayed entry and lack of traceability for returned or exchanged vehicles. |
| Title & Compliance Tracking | Titles, liens, and registration records digitized and linked to each unit for easy access and audit readiness. | Paper-based filing systems prone to loss, misplacement, and compliance risk. |
| Monthly Reconciliation Support | Physical vs. digital counts matched monthly, ensuring books are clean and unit data is consistent. | Infrequent audits allow inventory inaccuracies to build up over time. |
| Custom Dealership Dashboards | Insights on unit aging, margin per vehicle, inventory turnover, and floor plan exposure in one clean view. | Generic reports that lack actionable insights for dealership managers and owners. |
| Accounting System Integration | Direct sync with QuickBooks, Xero, or custom DMS—ensuring inventory and finance stay in lockstep. | Disconnected data flow between inventory and accounting, causing reconciliation headaches. |
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My main problem always has been to know my accurate profits & this is precisely what Ledger Labs helped me with. They went through my entire supply chain costs, my monthly operational expenses, and COGS and got me the correct costing of my goods and the cost of running the business. Now I know how much I need to sell & at what price I should sell it to be profitable.
Ariel Robinson CEO & Founder