NetSuite Bookkeeping Services for $2M-$50M Businesses
Our NetSuite bookkeeping team handles daily work in your NetSuite account: transaction coding, bank and card reconciliations, accounts payable and receivable, inventory and COGS tie-out, and a month-end close delivered one week after month-end.
Businesses usually call us when transactions sit uncoded, bank and card accounts stop reconciling, and the close starts with a backlog. Our team has worked in NetSuite since 2014 and has served 200+ NetSuite clients, from ecommerce brands and consumer packaged goods (CPG) companies to manufacturing and distribution businesses with $2M-$50M in revenue.
2,246+
Clients served
12 +
Years in industry
150 +
Strong team
WHAT WE FIX
What Falling Behind on NetSuite Bookkeeping Costs You
Founders and finance leads usually find the problem when the numbers don’t add up, the close drags on, or the system no longer matches how the business runs. Here is what we fix. The cause is only confirmed after we look at your setup and your transactions together.
Problem: Transactions pile up uncoded, so month-end starts with a backlog instead of a review.
Fix: We take over the daily work inside NetSuite and keep the ledger current, so the close starts from books that are already up to date.
Problem: Receipts and vendor bills differ by quantity, price, date or exchange rate, and the balance sits in a clearing account nobody can explain.
Fix: We trace the purchase order, receipt, and bill, find the real variances, and correct the original entry. We don't use an unexplained plug.
Problem: Negative inventory, backdated entries, returns or transfers change inventory value and COGS, and the reports stop agreeing.
Fix: We trace inventory transactions through valuation and COGS, find the first entry that creates the difference, and set up a recurring inventory-to-ledger check.
Problem: Imported transactions are unmatched, reconciled items changed afterward, or activity landed in the wrong period.
Fix: We reconcile each trusted source to NetSuite, clear valid exceptions, and document what is still open.
Problem: Bills wait for coding and approval, and payments are applied late or to the wrong invoice.
Fix: We code and process bills and apply payments inside NetSuite. You approve payments and release them.
Problem: Entries stay unposted, and reconciliations stay incomplete. A checklist marked complete doesn't prove the review happened.
Fix: We complete the reconciliations and prepare the close inputs on a fixed calendar, and have someone who didn't prepare the work review it.
Problem: Data was mapped to the wrong accounts or split between the old system and NetSuite, and nobody caught up the months in between.
Fix: We rebuild dependable books from the information available, correct historical problems, and document what stays unresolved. This is the first step of ongoing work.
WHAT'S IN IT FOR YOU
What Your NetSuite Bookkeeper Handles Every Month
We offer NetSuite bookkeeping, including transaction coding, reconciliations, and journal entries. You manage vendor emails and invoicing while we handle your books. You approve payments.
- Daily Bookkeeping Inside NetSuite
We post transactions and keep the ledger up to date. You send source records and answer questions about unusual items.
- Bank, Card, AP and AR Reconciliation
We reconcile each account to NetSuite and document open items. You tell us what the valid exceptions relate to.
- AP and AR Processing
We code vendor bills and apply customer payments in NetSuite. You approve and release payments.
- Month-End Close Preparation
We complete the reconciliations and adjustments and prepare the close inputs so the books close one week after month-end. Controller review and management reporting sit with our NetSuite accounting services.
- Inventory & COGS Tie-Out
We tie inventory transactions, valuation, and COGS to the general ledger and set up a recurring check. For the detail, see our guide to the NetSuite month-end inventory close.
- Received-Not-Billed & Purchasing Reconciliation
We trace purchase orders, receipts, bills, and returns and clear the balance properly.
- Cleanup Before Ongoing Work
When the books are behind, we catch them up first. Cleanup is the first step of ongoing work and is scoped separately from the monthly work.
HOW IT WORKS
How Our NetSuite Bookkeeping Onboarding Works
We take over your NetSuite books in four steps. First, we review your setup and your books. Next, we agree on access and take over. Then we reconcile to the point that your records can be trusted. Finally, we close every month on a fixed rhythm.
NetSuite Review
We look at your NetSuite setup, accounting periods, enabled features, companies, currencies, permissions, and connected systems, then at the state of your books. You get a clear list of findings before any correction starts.
Access & Takeover
We agree on access and permission levels, then take over the books. Onboarding takes from two weeks to a maximum of twelve, depending on the state of your books and systems.
Reconcile & Correct
We find the first point where records stop agreeing, fix it in the right order, and test the whole workflow.
Monthly Close & Reporting
Books close one week after month-end. You receive the agreed reports. Where we find a problem, we document the revised process, the report or saved search, the recurring control, and who owns it.
reviews
What Our NetSuite Bookkeeping Clients Say
5.0
From 20 reviews
Patrick Hensley
Head of Product at AtlasPeak Technologies
reviewed on 27/3/2026
Fractional CFO Service that made financial planning easier
Hiring a full-time CFO wasn’t practical for us, but we still needed high-level financial guidance. Ledger Labs’ fractional CFO service gave us exactly that. They helped us set budgets, improve cash flow management, and prepare for investor discussions.
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Kevin Hollis
Senior executive at Canyon Peak Outfitters
reviewed on 17/7/2026
Great Experience with Ecommerce Accounting
We’ve partnered with Ledger Labs for about 18 months to manage bookkeeping and ecommerce accounting. Selling across Shopify and Amazon made reconciliation challenging, and our reports were never completely accurate. Their team streamlined the entire process and helped us understand where our profits were actually coming from. They’re easy to reach, communicate clearly, and resolve issues quickly.
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Ian Delaney
Project Assistant at Fairmont Systems Inc
reviewed on 20/6/2026
Great Bookkeeping Support
We’ve been working with their bookkeeping team for a little over 2 years. Before that, our books were constantly behind, and I never felt confident looking at our financial reports. The team helped clean up historical transactions and built a process that keeps everything updated each month.
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Reviews (38)
5.0
Trevor James
May 08
We contacted Ledger Labs when our QuickBooks records became difficult to manage internally. There were duplicate entries, unreconciled transactions, and several months of pending bookkeeping work. Their team handled the cleanup process professionally and explained every correction clearly. After the cleanup, they also helped us establish a monthly bookkeeping workflow that made reporting much more organized.
Jason Carter
Apr 25
Ledger Labs has been a reliable accounting partner for our business. Their team is responsive, organized, and always delivers work on time. Highly recommended for startups and growing companies.
Gregory Walsh
Apr 04
We run a mid-sized Shopify store, and our books were always a mess, especially with payouts and fees. Ledger Labs cleaned everything up, and now our monthly reports actually make sense. It’s much easier to see where we’re making money and where we’re not.
BUILT FOR YOUR INDUSTRY
Who We Do NetSuite Bookkeeping For
Every industry moves money and inventory differently. We know where each one creates bookkeeping problems in NetSuite and set the books up to match.
Margins vary by product and channel. Payouts arrive net of fees and refunds. We configure how NetSuite books the payout, then tie inventory and COGS back to the ledger so channel profit is accurate as you grow.
Manufacturing and Distribution
Inventory valuation, purchase price variance, and received-not-billed balances drive the financial statements. We trace them to the ledger and keep the check running each month.
Startups
Fast-growing teams need books that stay current, so investor reports and spending questions don’t wait for a cleanup. We set up the daily bookkeeping inside NetSuite from the start and keep the reconciliations current as volume grows.
Team You Can Count On
Gary Jain
Founder & CEO
Gary is the Founder & CEO of Ledger Labs, which he started in 2014. With over a decade in accounting, he oversees CFO services, ERP accounting, and finance automation for ecommerce, CPG, and manufacturing businesses in the United States.
Allison Rinehimer
CPA | Operations Manager
Allison is a Certified Public Accountant (CPA) and a member of the AICPA. She oversees operations at Ledger Labs, where every close follows a written checklist with a named owner and deadline. With experience in both public and private accounting, she builds scalable systems that support fast-growing ecommerce businesses.
Matt Hidalgo
Accountant
Matt has worked in accounting across ecommerce, SaaS, and technology. He specializes in financial reporting, month-end close management, and ERP transitions, including NetSuite. Matt supports clients' monthly close and reporting, so they have financials to use in growth decisions.
Software We Work In
Why Businesses Move Their NetSuite Bookkeeping to Ledger Labs
Many bookkeepers know the software. Fewer know how NetSuite posts an inventory receipt, a fulfillment, or an adjustment, and where errors hide until the close.
Here is how the daily work compares.
| Feature | Ledger Labs | General Bookkeeping Firms |
|---|---|---|
| NetSuite depth | Bookkeepers and accountants who work inside NetSuite every day, since 2014 and across 200+ NetSuite clients | Bookkeepers who know general bookkeeping and have limited NetSuite configuration knowledge |
| Daily upkeep | Transactions coded and posted inside your NetSuite account as they happen, so the close starts from current books | Transactions batched or left until month end, so the close starts with a backlog |
| Reconciliations | Bank, card, AP, and AR reconciled to NetSuite on a fixed calendar, with open items documented | Reconciled when time allows, with open items carried forward without a record |
| Received-not-billed | Traced from purchase order to receipt to vendor bill, and the variance corrected at the source. No unexplained plug. | Differences written off or plugged so the balance clears |
| Inventory and COGS | Inventory transactions traced through valuation and COGS to the ledger, with a recurring check | Inventory posted as one journal at month-end, with no tie-out to the ledger |
| Marketplace payouts | Shopify and Amazon payouts matched to orders, with fees and refunds posted to the right accounts | Payouts booked as a single deposit, so sales and fees are not separated |
| Month-end close | Reconciliations complete and close inputs ready, so the books close one week after month end | Close drags past week one because reconciliations are still open |
| Review | Someone who didn’t prepare the work reviews it | The same person prepares and checks the work |
| When something won’t reconcile | A named owner and a defined path from first flag to resolution | Items sit open until someone asks about them |
| Scope | Stated plainly: what we do, what you do, and what we don’t | Scope left vague, so gaps appear after the engagement starts |
| Catch-up and cleanup | Behind books rebuilt first, then ongoing work, with the cleanup scoped separately | Takes clean books only, or treats cleanup as a separate project |
| Cost | Depends on transaction volume, entities, complexity, and the state of your books. See our plans. | Hourly billing or a retainer without a stated basis |
| Communication | The same team each month: a bookkeeper, an accountant, and a manager | Contacts change from month to month |
Our Testimonials
Hear from More Business Owners Who Were in Your Exact Position
Find out what our customers are saying about our services.
FAQ
Your NetSuite Bookkeeping Questions, Answered
1. What does a NetSuite bookkeeper actually do?
A NetSuite bookkeeper records and reconciles your transactions inside NetSuite: coding, bank, card, AP and AR reconciliation, inventory and COGS tie-out, and preparation for the close. We take full control of the books. Administrative work such as vendor and customer emails can stay with you.
2. What do NetSuite bookkeeping services include, and what don’t they?
They include daily bookkeeping, reconciliations, the monthly close, and the agreed reports. They don’t include sign-off on your financial statements, releasing payments, NetSuite implementation or custom code, an audit or attestation. Controller review, consolidation, revenue recognition, and reporting dashboards belong to our NetSuite accounting services.
3. How is NetSuite bookkeeping different from regular bookkeeping?
A general bookkeeper records transactions. A NetSuite bookkeeper also needs to know how NetSuite posts inventory, receipts, and adjustments, because errors there only surface at the close. For example, an item receipt posts to inventory and credits received-not-billed. If the vendor bill later differs from the receipt, the balance sits in the clearing account until someone traces it.
4. Is bookkeeping different from accounting?
Bookkeeping is the daily recording and reconciling. Accounting adds review, the close, reporting, and judgment about treatment. We do both for a NetSuite client.
5. Can you fix books that fell behind after go-live?
Yes, as the first step of ongoing work. We rebuild dependable books from the information available, correct historical problems and document what stays unresolved. Cleanup is scoped separately from the monthly work.
6. How long does NetSuite bookkeeping onboarding take?
Onboarding takes from two weeks to a maximum of twelve, depending on the state of your books and systems.
7. When is the month closed?
One week after month end.
8. Who is on my NetSuite bookkeeping team?
A bookkeeper, an accountant and a manager work on your books each month, and you can reach your lead directly.
9. What does it cost?
Cost depends on transaction volume, the number of entities, the complexity of revenue recognition and other services, and the state of your books. Cleanup is scoped separately. See our plans and starting prices. NetSuite’s own license and implementation costs are separate; see How much does NetSuite cost?.
10. Who is this not for?
You only want NetSuite licensing or resale; you need substantial custom code or a complex new connector; you want infrastructure or vendor administration; you want an audit, attestation or legal opinion; or you want a co-managed split of the accounting. We’ll tell you honestly whether we’re the right fit.
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We were making pricing calls on numbers I didn't fully trust; every report needed double-checking. Ledger Labs cleaned up our books, and now they're reconciled and reliable. For the first time, I make decisions without second-guessing the numbers underneath them.
Warren Castellano Founder